We are experts in data management. Your records will always be safe and secure.
As businesses grow, the generation of records and documents also increases, requiring the services of external records storage companies.
Records management is challenging. Unless steps are taken to consider alternative storage options, efficiency in the office may be affected. Space that could be otherwise used to benefit your business becomes tied up as a storage point for old or infrequently used files. Not only that, but storing records on-site can cause frustration if employees are spending too much time trying to retrieve a specific item. It’s not a wise use of employee time, and wastes valuable business hours that could be used for more beneficial purposes.
The problems caused by too many or poorly-indexed records in an office can be solved by using Chesapeake Paper Systems’ storage facilities and management program.
Why Store Your Records?
Let’s face it – office space is expensive and it is getting even more so with each year. You could pay to store the boxes of files you need to keep that high-valued office space, or you could choose a far more affordable data storage option by using our team. You could turn to a self storage facility, but you would likely face significantly high rates and limited protections for your valuable documents. In addition, you have limited access to what you need and when you need it at a self storage facility.
At Chesapeake Paper Systems, we offer secure records storage options and resources that allow you to access your items whenever you need them.
How Can Our Data Storage Services Help You?
Instead of spending more year after year on your data and records storage, put our team to work for you. After all, we are the experts.
We will help you organize your records in a logical way, ensuring you always know precisely where each file is. We make it our job to help you to find exactly what you need, whenever you need it. Through our process of indexing and a bar-coded system, retrieval and tracking of your records becomes easy and efficient. Our facility is equipped with state-of-the-art security, including video surveillance for added protection and the latest fire detection and suppression technology. That’s the confidence you need in a storage solution.
Take a few minutes to consider how you are storing your data and files today. Is it the best option for your business? If not, we can help.
Benefit From Records Storage
Why Use Off-Site Storage?
Along with freeing up office space, every business has different reasons for storing records off-site, ranging from increased security to organization and compliance purposes.
Off-site records storage adds an extra layer of security to your confidential records and improves overall document management. When a business has files in boxes or cabinets, the risk of exposing data is quite possible. If an employee fails to return a document, your company may be liable for the information falling into the wrong hands. Our facility is under 24-hour video surveillance to ensure your records are safe.
Records management works by prioritizing the data involved. Before sending records to our off-site storage facility, the company’s owner or supervisor will need to analyze your documents. The reviewing process allows your company to keep relevant paperwork readily available. Moving the outdated paperwork off-site allows for only the most accurate and essential information to remain in the office. In our off-site storage unit, Chesapeake Paper Systems carefully indexes and bar codes all your records.
Increase Office Efficiency
Many company owners or supervisors believe keeping paperwork on-site is more convenient, but our system of indexing and bar coding actually increases the speed of finding a document. An employee will not need to spend extra time searching through cabinets or unmarked storage boxes for valuable paperwork. The efficient tracking system of indexed and coded records allows for easy and efficient retrieval.
I had many questions.
“Joe came with the truck that handled all the shredding. He was very polite, patient and professional with me, given I had many questions, before and during the process. It was really fascinating to watch the hard drives being shredded via a video monitor. After Joe collected the shredded remains of the hard drives, he showed it to me. WOW! Even watching the paper shredding process was fascinating. JOB WELL DONE!!! I definitely will be recommending them to anyone who asks me.”