Pile of shredded documents

Mobile shredding services offer a wide variety of different advantages to allow you to shred your personal documents safely. Mobile shredding service companies take the extra step to destroy any documents that are in the process of being shredded. The shredder will cut up the documents and place them into a container that will be sent to a recycling center. Most mobile document destruction service companies will destroy the documents before you get them as well. This is a precaution to safeguard the sensitive documents that you provide them with.

On-Site Document Destruction

If you’re looking for absolute security, a professional paper shredding company should be able to protect all of your important documents at their shredding facilities. They will have on-site security with several high-tech security measures in place. The most common measures include video monitoring, an alarm system, and a team of highly trained professionals who are onsite twenty-four hours a day.

Mobile Shredding Trucks

There is more than one type of mobile shredding service truck. Some specialize in big shredders that can shred up to thousands of sheets of paper at one time. These machines are usually used by large corporations and law enforcement agencies. Other shredding companies make use of smaller shredding equipment that shreds paper into very small pieces. These machines are great for home and personal use because they are easy to transport and they are able to get rid of large amounts of paper at one time.

Protection

With mobile shredding, you always get to see the process unfold. Hiring a mobile shredding service company requires trusting that they properly handle it and that they follow it with safety and security. You never know when someone will receive copies of your personal documents, or when they will break in or steal the documents themselves. That is why it is important that you hire the best shredding service in town.

Equipment

Mobile shredding service providers usually provide a variety of different machines for different purposes. The most common types of equipment used by these services are paper shredders, plastic shredders, and cross-cut shredders. A shredder will generally consist of three main components.

One, the motor which is responsible for turning the machine on and off, is located on-site, so the company must pay to have it installed. Two, the blade is secured inside the shredder housing and it is the area that the customer accesses. Lastly, there are secure containers that contain the shredded documents. It is important for the mobile shredding service to provide their clients with a secure container in order to transport the documents from one location to another.

Security

When shredding documents it is important to have a highly secure environment in which to perform the process. It should contain multiple security measures including a loud alarm, lights, and fences so that someone is always aware of what is going on. Mobile paper shredding services should also provide a large space for employees to work. All of this will ensure that documents are not lost or misplaced, as well as prevent customers from being in a position in which they could become the victim of theft.

Mobile shredding is an excellent way to protect business and personal information. Paper shredding trucks are able to quickly and easily transport documents in a safe manner from one location to the next. These trucks come with high-powered shredders that shred paper up to 3 inches thick. Most paper shredding services use high-security shredders in order to keep the information confidential.

Secure Bins

Most services offer secure bins in which documents can be shredded. The bins are large, solid, and have a locked lid. These bins are made to be very hard to open from the outside. A shredder is placed inside the secure bin, and the paper is shredded until it is completely gone.

Destruction of Business Records

When a customer asks for the destruction of business records, the service will first check to see if the records are truly deleted. If they are not deleted, the service will request a receipt. The receipt will state that the records were destroyed and the customer will be billed for the total cost of the destroyed records. This method is used because it is a simple process to determine if the records were actually deleted from the computer. However, it is also a one-time event.

When shredding large amounts of paper, companies may choose a shredding service that uses paper shredding machines. The shredding machines are often called paper shredders. They are large, powerful machines that shred paper into smaller pieces than what can be destroyed by a shredder. The shredding machines are stationary and cannot be moved around to destroy different papers.

a man looking overwhelmed by a stack of paper

Protect your business’s confidential information with regular scheduled shredding services from a professional commercial paper shredding company in Baltimore. Scheduled shredding not only ensures that your sensitive documents do not pile up, keeping the organization at all times heightened, and of course increased safety levels at your office. It also protects your employees and business from the hazards of improper paper disposal. Paper shredders prevent information theft by completely cross-cutting the paper once it’s inside the shredder, thereby making it impossible to reconstruct the paper using any other tools. Professional shredders also eliminate office paper jams and improve document flow and organization.

Why Shredding is a Well-Kept Secret

One of the main reasons that many businesses do not turn to scheduled shredding is that they do not have an understanding of the benefits of this service. Many small businesses do not realize how much paper their current organizational system can handle, and how much time it takes to shred paper regularly. The number one benefit of scheduled shredding is that it reduces waste because paper can be shredded while it is still in the process of being created. If you are using multiple different machines for shredding different types of documents, this will drastically cut down on your waste.

Another benefit of scheduled shredding is that it is very cost-effective, especially for businesses that do not store large amounts of documents. When paper is shredded on a regular basis, a large amount of paper can be eliminated from your office, saving you money on paper, ink, electricity, and space. In addition, shredders often come with a professional shredding company, allowing your shredder to be emptied and serviced when you need to. You should not have to pay an arm and a leg for professional service, as these companies should be reputable and able to provide a high level of service. Schedule the shredding services when you need them most, to ensure that your files are destroyed on schedule, and always keep the number for your local shredder in a safe place, just in case of an emergency.

A third of the benefits of document shredding is that it increases the security of your business. Most criminals do not want to be seen disposing of documents that have been shredded, so shredders can help protect you from anyone that might try to steal your information. Your business will be protected against identity theft, and the shredder can be placed anywhere in the office that is visible to any employees. Because it is cost-effective and very easy to use, scheduled shredding can help your small business reduce the amount of paperwork that it produces on a routine basis, which can save valuable time and money in the long run.

When Should You Shred?

Many companies also choose to schedule shredding at certain times of the week. For example, companies that receive a lot of paperwork during the holiday season may choose to schedule the shredder after Christmas. The shredder will shred all of the holiday cards, wrapping papers, and envelopes that come into the office. This ensures that all of the paper documents are destroyed on the day after Christmas, and none of the documents will have the chance to be shared with others.

Preventing the destruction of important information is another benefit of shredding documents. It will prevent you from being held accountable if the information in the paper is lost or stolen. Shredders are not known for bringing back lost or stolen documents, so it is very unlikely that this will happen. This can prevent costly litigation if the information is lost or stolen because you won’t be able to take the case to trial. Scheduled shredding of your paper can reduce the number of hours that you need to print out documents, which will save you money on paper, ink, electricity, and more. The shredder will also prevent you from replacing damaged paper with new paper which can also save you money.

There are several benefits of scheduled shredding that you should consider. Scheduled shredding allows you to make sure that you are taking advantage of all of the time that you have daily. This will allow you to enjoy the benefits of shredders while saving time, money, and paper.

shredding machine

Mobile shredding is among the most helpful services which offer unmatched security. Yet, the funny thing is there get many more questions regarding what mobile shredding actually is. So, this article is going to clear it all up: exactly what mobile shredding consists of, how you want secure document shredder boxes, and some other options other than mobile shredding which may work better for you. After reading this article, you should have a good idea of what mobile document shredding is and what its purpose is. Plus, you should also have an understanding of what identity theft prevention is all about. This information will definitely come in handy when you need to choose a mobile shredding service.

High-Quality Paper Shredding

When you need a mobile shredding service, you want to look for what type of shredder they are using. They can either use mobile or desktop shredders, but it would be safer for optimum protection if you go with the latter since you do not want your important documents to get into the wrong hands. Using desktop equipment can compromise your entire system since documents are shredded on the physical hard drive.

Another question which you may be wondering is why secure containers for document shredding are needed. Secure containers for mobile shredding service come in handy especially in situations where there is a chance that the people working at the job could also be targeted by identity thieves. If they use their mobile shredders in a secured container, then identity theft is prevented. Also, consider the amount of money that needs to be invested. What is more, it will also protect you from the costly task of having to replace expensive hard drives which are completely destroyed.

When choosing a mobile shredding service, make sure that you know how your documents are being shredded. Secure document shredders shred paper documents while keeping the original copy. Some companies will even allow you to have one document shredded while having the rest of your papers shredded. This is ideal when you want to minimize the chances of anyone reconstructing your important documents.

Mobile Shredding Trucks

Mobile shredders also have mobile shredding trucks, which will come to where you are. With this advantage, your work area is secured and safe from any type of threat whether they come in the form of identity theft or a malicious virus. Secure containers for document shredders are made in such a way that they can also shred any type of plastic media. The trucks come equipped with large shredders for larger jobs. These shredders are able to shred paper, CDs, DVDs, and any other type of media that can be destroyed.

With mobile shredding service, you no longer need a portable office shredder as these trucks are designed to shred any materials that are too large to fit into most office shredders. These trucks come equipped with large industrial shredders. They can easily shred paper, plastic, and any other type of media that can be shredded.

100% Complete Privacy

If you want total privacy while your sensitive documents are being shredded, then mobile shredding services are perfect for you. You can shred any type of documents and papers that you want as long as they are in plastic bags. Most mobile service companies have shredders that are equipped with scanners that will effectively decipher any secret messages in your documents. Using their large industrial shredders, they will securely shred any document and paper you want.

Mobile shredders come with bins in which you can securely store your sensitive information. Most of these bins come with secured locks and filing cabinets so that your documents are safe from theft or burglary. You can also choose bins that have shutters for additional security. These closed bins will further safeguard your sensitive information until it can be safely shredded.

a woman sifting through a filing cabinet

One of the best ways to secure your company against paper loss or damage is through scheduled document shredding. Scheduled shredding helps you schedule the shredding of important documents so that they will be destroyed immediately. If a paper shredder were not used, this information could be lost forever. It is also important to note that shredders are not only used for shredding paper. They can also be used for the disposal of plastic cards, circuit boards, and other items that may be cluttering your workspace or home.

Why Scheduled Shredding?

A scheduled shredding service is one of the best ways to secure sensitive information from falling into the wrong hands. By using a shredder on a scheduled basis, sensitive personal and business information can be destroyed in real-time. No matter what type of information you have, with a scheduled shredding service, your information will always be confidential. With a scheduled shredding service your entire day-to-day paperwork, which usually includes a bunch of personal information, will be completely secure and kept confidential until the material is completely destroyed. All of the papers that are shredded will be destroyed in the same location.

The beauty of having a scheduled shredding program in place is that this eliminates the possibility of a person getting hold of your personal or business information. There is no way for a person to get hold of your confidential information if you use a shredder to destroy your papers. No one will be able to get to your personal or business information because of the destruction of your paperwork. The document destruction will ensure that your information is destroyed and will never be recovered.

A Modern Solution

More people are turning to different ways to store their sensitive documents in an organized fashion in today’s society. A scheduled shredding service is a very secure way to store this type of sensitive information. No matter where you store your important papers they will remain confidential and safe. This is a very important part of protecting your information from being stolen.

Many different companies offer different services for the convenience of the consumer. You can get shredding scheduled and shredded right at your home. The company will come to your home and shred all of your documents at your convenience. When you schedule the service there is usually a cost involved. The cost is generally less than several rolls of paper being shredded at once. This makes the schedule convenient and affordable.

Another way to make sure your documents are destroyed is with the shredder console. These consoles will allow you to store your information and these can easily be secured with the locks and security systems that many offices use. Using these consoles is a very secure way to store your confidential documents and maintain their privacy at the same time.

The Right Shredding Company

Many different companies offer scheduled shredding services that are located throughout your city. Some of them have security containers that you can use when shredding your documents. Security containers come equipped with high-tech locking mechanisms to protect your information. Most of the security containers can handle one sheet of paper at a time.

It is very easy to store your confidential information and secure it with a shredder. If you store your confidential information and take care of its security, you will never have to worry about the safety of any of your information. Shredding your old documents helps you maintain your information’s security and privacy while making sure it is stored safely and securely. This is a very easy way to maintain the integrity of your business records and ensures that no one else will get to what you have kept hidden.

Helpful Tips to Declutter your Office

 

Clutter is not something that happens overnight. It builds and builds over time.  When it comes to a cluttered office or desk, it can not only negatively affect your employee’s productivity but can also increase stress levels and reduce concentration. But that’s not all either. It can also put your business at risk for a data breach if sensitive documents fall into the wrong hands.

These tips are geared towards helping you declutter your office space and make it so your worker’s productivity is high and your data is secure.

Stay On Top of Your Documents

One thing that can cause a messy desk or office is the number of documents you have. Maybe your file cabinet is unorganized, or you have papers scattered all over your desk. Thus, making it difficult to find that exact document you are looking for.

Keeping your files organized and putting them away properly will not only help you find things easier but can also protect you from sensitive information from being seen or even taken by someone else.

Another great way to declutter and stay organized is to keep up with your document shredding. Having a scheduled shredding service come to your office regularly helps improve your data security and keeps your office tidy. Usually, when you use a professional shredding company for a scheduled shredding, they also will provide you with a secure shredding bin. This means your employees can easily drop off documents into this secure bin when they are ready for shredding, then when the time comes, the shredding company will pick up the bin and shred the documents for you.

Digitize It

With the technology we have these days, not every document needs to be printed. Instead, you can simply store them in a cloud service. These services have data protection built into them, so you don’t have to worry about your data being at risk. By doing this, your documents won’t be taking up space unnecessarily, and also your data is at less of a risk of being stolen.

Shred Old Hard Drives/Media

Technology is constantly changing, which means that you are upgrading computers, hard drives, and even phones. Sometimes a company will hold onto these because they know they can have sensitive data on them. Instead of storing them, which can still cause data risks, you should use a hard drive shredding or media shredding service. Choosing a professional company means that they are correctly destroyed and even recycled afterwards.

Office Clutter Policy

An office policy can ensure that your desks and other places aren’t overcome with clutter, like documents or even knick-knacks. By making sure that you have a clean desk policy, it can make sure that documents aren’t left out in the open for anyone to see or take.

Now that you have these helpful tips, you can start the declutter process of your office or even your home. If you are ready to begin document or media shredding, contact Chesapeake Paper Systems, and we can get you started!

Documents can be a hassle these days between the threat of information theft and the various regulations concerning their handling. While it can be frustrating, these concerns are valid for various reasons. One question you may be wondering is the best means of storing your records.

Some records aren’t required to be stored for a length of time due to shredding requirements, but there are documents that should be stored. Why would you even need to do this, and how should you go about it? It’s not rocket science, but sometimes knowing where to start can be a big help to get things rolling.

a file being removed from a filing cabinet

Why Store Records?

First thing’s first: why would you store records when you can just shred them all and not have to worry about it? The answer is a simple one: there are just some things you need to hold onto. Between legal requirements and for the sake of your own records, some files need to be retained for a period of time.

Medical records, finances, letters of sales, etc, are examples of records you may want to store. Additionally, tax records and bank statements may also be on your list. For a business, you might have client files you need to hold, but don’t want to run the risk of leaving them exposed. Securely storing them helps to improve record security at the same time that it helps you declutter your space.

How To Store Records?

The reason for storing records is fairly self evident. Now we need to decide the best way to do so. You could of course do it yourself successfully with the proper considerations, but we’d humbly suggest using a professional document storage service. These services offer a number of advantages that you wouldn’t get on your own, at least not without great investments of time and money.

For starters, they provide you with an organizational system that keeps your records in good order, and easily retrievable, without you having to invest a lot of your own time into it. The secure storage facility itself comes with a number of advantages you won’t easily get on your own. The premises are secured against intruders with state of the art security systems, with only authorized, background checked personnel allowed entry.

Furthermore is disaster protection built right into the facility. What do we mean by disaster? This refers to things like: building fires, flooding, earthquakes (where applicable), etc. Disasters happen unfortunately, and it’s important to try to mitigate the damage where you can. Since the structure is designed with these in mind, you’ll find protections like: fire doors, fire resistant materials, strong shelving, etc. All precautions to keep your records as safe as possible.

Keeping your records as safe and organized as possible is important, and you don’t have to go it alone if you don’t want to. We’d like to suggest our services to you, should you be interested, simply let us know.

 

Scam emails are sent out into the world with abundance, and have been for many years. As if junk mail, and scam callers weren’t bad enough, they will also reach out to you through your private emails. It seems like there is no escape from these sorts of things as they far too often make their way around the spam filter. While a seemingly endless nuisance with sinister intent, a little education will help you deal with them once and for all.

For those that are less educated in this topic, take note that scam emails can pose a very serious threat. What can seem like a harmless inquiry, or contact from a known source, can soon turn out to be something far more sinister. In fact, you may find yourself with major headaches for several years to come after your dealings with these emails. How can you combat this issue? First and foremost what you need is to be aware of the proper way to deal with these privacy invaders.

Picking Out The Scams

To start, you must learn how to identify the scam emails from the real ones. Once you get a grip on doing this you’ll be in a much better position. It’s important to know that their main tactic is to try and appear to be from companies or other sources that you might trust. That could be your bank, credit card company, the government, e-commerce stores, social media, etc. Essentially this is the lure with which they tempt you.

From here they try and spin a story for you, one that inspires urgency to act or face severe repercussions. Some common yarns they will spin for you are the following:

Oftentimes the spelling and grammar in the email is poor as well, and the greeting will be fairly generic, lacking that personal touch you’d get from a recognizable source. The senders address usually looks very suspicious as well, since they are unable to actually use the proper and official email address of whatever organization they are acting as.

Reacting To The Scams

The best thing you can do is try to identify scam emails from their subject line so you don’t need to open them in the first place. This will help to avoid any nasty surprises that may be within when you open them. Sometimes opening an email will send a notification back to the sender, so they will know there is someone on the other end, and you may start getting more. Should you get capable of doing this, simply delete the emails without opening them.

Since that’s not always an option, and you may have to open them to identify what it is, we’d recommend keeping an updated antivirus software on your device. This will help protect you from anything within. Keep your operating system updated as well to avoid any security issues that might come with having an older version. If unauthorized access to your accounts is an issue on your mind, you can set up two-factor authentication to get a notification, and one time code, whenever a login attempt is made.

To Summarize

Remember to keep a sharp eye on the emails you are getting, and avoid opening anything suspicious where possible. Delete them if you’re confident in your identification, and keep your security strong and updated for times when you are not sure. Scam emails pose a serious problem, but it is one that is entirely manageable.

With 2021 well underway now, many businesses would take this time to settle any leftover affairs from the previous year. Before you get caught under another year’s worth of records, you should take care of the old stuff now. But what if that is quite a lot of information needing to be destroyed? Don’t feel daunted by that proposition, help is available to you.

The amount of records you have, be it a little or a lot, is of no issue here. The main issue is swiftness of action when dealing with secure documents. Enter a document purge. It’s the perfect opportunity to clean a house in one swoop. So let’s get you on your way.

a man overwhelmed by the amount of documents around him

Gathering The Documents

Hopefully you’ve already got some manner of document handling policy at your workplace that can give you a head start. If not, then gathering up the records might be a bit of a pain, but it is a necessary pain if you want to properly destroy the documents. We won’t go into what documents you need to gather here, as you should hopefully know that by now, but if you need guidance then just take anything with private information on it that isn’t needed for retention purposes.

Once gathered, keep them together in a secure location until you are ready to shred. This could be a shred bin, a drawer with a good stout lock on it, or something else that will ward people away. Hopefully it’s not something someone can just casually walk off with either! You don’t need to worry about separating out staples, paper clips, folders, etc, as the shredders will have no issue in chomping down on these.

Time To Shred

Make sure you are choosing to work with a reputable shredding company. Check out their certifications and see what reviews they have from clients they worked with. Look specifically for the NAID AAA Certification.

Once you’ve selected, make your appointment, and sit back and watch the magic happen. Most shred providers will come to your location with a shred truck and destroy the papers right before your eyes. It’s a real sight to behold. When the job is done you will be awarded a certificate of destruction to be kept in your records. This is your proof that you have met the compliance commitments for the safe handling of private documents.

 

After that, we’ll see you next time you need to purge!

Office managers and business owners know that in several cases it can be challenging to stay on top of the nitty gritty details in relations to daily operations that occur in the workplace. While this is quite common for upper management, it unfortunately can also be detrimental to those companies that are faced with security vulnerabilities, which is typically the case for the majority of businesses these days we might add!

Business meeting in an office

The best approach to tackle this project in the New Year is by first formulating a checklist of security-oriented processes that can enhance the security of your business information; whether that is in electronic or document format. In the United States many businesses are subject to federal and / or state legislation that  penalties for failing to properly handle information and data leaks (FACTA and HIPAA are two such notable laws, although there are many more.)

If you are worried about the status of your sensitive workplace information, consider some of the following guidelines to help get started and of course to assist in overall security;

 

 

 

 

One effective component that many organizations implement into their plans is professional document shredding services. Placing lockable bins that maintain the security of your old records around your office, means your staff can quickly and easily discard papers here for shredding. In doing so you can rest assured that they will be protected from curious eyes and/or from being disposed of incorrectly such as in the garbage where they are completely vulnerable to theft.

Ready to ensure your office is secure, organized and clutter-free as we nearly enter 2021? You won’t regret this decision and our experts will make the entire process as easy as possible.

From the entire team at Chesapeake Paper Systems, we wish you a wonderful Holiday Season and best wishes for the New Year!

Most Maryland organizations are aware of the importance when it comes to safely disposing of business records. It’s simply critical that any records containing information about your customers, employees, marketing plans, and other private details are securely shred before disposal. Why? Confidential business documents contain valuable details and if disclosed unknowingly, could lead to substantial consequences for your organization’s reputation and its ability to grow as a business.

You might be wondering why an office shredder doesn’t offer the same level of security as a document shredding company. While taking a staff member to look after your internal paper shredding needs may seem like a practical and effective answer, it can result in more problems than it’s worth.

Businessman shredding paperwork

Why Should You Avoid Office Shredders? Here are 5 Disadvantages

It’s Costly: When turning to your office shredder for ongoing document shredding, you’ll find that your costs will actually increase over time, more so than if you were to outsource this job to professionals. When you consider operation costs, maintenance, and electricity, plus the employee time that’s needed to complete the task, what you thought was saving you money is actually doing quite the opposite. A professional shredding company like Chesapeake Paper Systems in Maryland is happy to provide you with savings that are intangible, allowing your team to focus on the job duties they were hired to perform in the first place.

Shredding Isn’t Certified: Unlike in-house document shredding, a professional document shredding company also comes with certified proof after each shred job, which outlines all aspects of the destruction process that were carried out securely and in compliance. When paper shredding is completed with an office shredder, it’s rarely recorded. As a result, there is no guarantee that the shredding was performed efficiently and in accordance with privacy legislation. This could cause potential issues down the road should your office be audited. You may even experience further problems if the in-house operator is accused of handling a document incorrectly or violating regulations set out under key industry legislation, such as FACTA/HIPAA. For your security, Chesapeake Paper Systems in Maryland will provide safe and reliable document shredding solutions that follow a strict chain of custody.

Lack of Background Checks: Nobody wants to believe that their employees are untrustworthy, and asking them to shred documents may seem like an easy enough job, correct? It’s important to remember, however, that chances are they were not screened in the same manner that professional shredding specialists are which could be bad news. Unfortunately, employment fraud is on the rise and it can be a risky decision to task one of your employees to be responsible for such a task. The professional team at Chesapeake Paper Systems places all specialists under a criminal record check, as well as a detailed background check prior to hiring. Our professionals consist of skilled, highly qualified individuals that have extensive experience in providing safe and secure document shredding procedures.

Destruction Isn’t Monitored: when shredding in-house, it can be challenging to have an additional staff member witness the destruction take place, as this removes them from productive business duties, and the majority of companies can’t afford to do this, nor want to. When an employee isn’t monitored appropriately throughout the shredding procedure, it’s fairly easy to lazily toss files into the garbage can instead, simply due to convenience. This act is a serious security threat to your organization and one that shouldn’t be taken lightly. When you partner with Chesapeake Paper Systems, we welcome and encourage you to witness your content being destroyed from the beginning of the process through until completion. Our mobile document shredding services give you the opportunity to view the entire shredding process for assurance and peace of mind.

Reduced Security: Document shredding providers such as Chesapeake Paper Systems supply your business with lockable security containers discouraging any unauthorized access to your sensitive records. All sensitive material stays 100% secure until containers reach capacity and are ready to be collected for emptying. These containers are great for deterring prying eyes from viewing information that’s deemed private. Turning to a professional shredding provider also contributes to involvement in smart document disposal among your employees. The shred containers serve as the perfect reminder to secure any sensitive documents that are no longer needed, rather than tossing them carelessly in the trash. There is little security with an office shredder because sensitive documents are often still placed in piles on desks, or situated by the printing station out in the open. This exposure could lead to lost or stolen records, which could negatively impact your business.

Trust The Professionals

As professionals, we know how to keep your information safe from information theft and will keep you in compliance with the regulations. Contact us to arrange shredding when you need it!

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